Screening Guests & Staying Safe
By Belo Rentals · Updated June 2026
The vast majority of renters are respectful, but a little diligence helps you host with confidence. Screening is about clear communication and good habits, not suspicion. Here's how to protect yourself and your car.
Communicate before you approve
A short, friendly conversation tells you a lot. Ask about the trip, answer questions promptly, and notice whether the renter reads your rules. Clear communication up front prevents most problems down the line.
Set expectations in writing
Spell out mileage, travel limits, fuel/charge, return time, and prohibited uses in your listing and the rental agreement. When rules are explicit and e-signed, everyone is on the same page.
- State mileage, travel, and fuel/charge rules clearly
- Confirm return time and location
- List prohibited uses (no rideshare, delivery, or subletting)
- Keep all communication on record
Document and verify
Complete the e-signed rental agreement for every booking and take timestamped pre-trip photos. Consistent documentation both deters problems and protects you if one arises.
Trust your instincts
If something feels off, ask more questions before handing over the keys. You set your own comfort level for who rents your car, and it's always okay to decline a booking that doesn't feel right.
Frequently asked questions
Can I decline a booking?
Yes. You set your comfort level and can decline a booking that doesn't feel right. Clear communication first often resolves any doubts.
What should I always require?
A completed e-signed rental agreement and timestamped pre-trip photos on every booking, with clear rules stated in your listing.
How do I prevent prohibited uses?
State prohibited uses (rideshare, delivery, subletting) plainly in your listing and agreement, and keep communication on record.
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